At T. Baker Smith, we know successful projects begin long before construction starts. We're looking for a detail-oriented Contracts & Vendor Compliance Coordinator to help ensure our contracts, vendors, and subcontractors meet the highest standards for compliance, documentation, and risk management.
In this role, you'll collaborate with project managers, procurement, accounting, legal, and external partners to manage contract administration, vendor onboarding, insurance compliance, and regulatory requirements. If you're organized, proactive, and enjoy creating processes that keep projects running smoothly, we'd love to hear from you.
What You'll Do
Manage Contracts
- Review contracts, subcontracts, and agreements for completeness and compliance.
- Coordinate contract routing, execution, and document management.
- Track contract renewals, key dates, and important deadlines.
- Identify insurance, liability, indemnity, and other risk-related provisions for internal review.
Support Vendor Compliance
- Coordinate vendor and subcontractor onboarding and prequalification.
- Maintain vendor records and ensure required documentation remains current.
- Review vendor submissions for compliance with company and project requirements.
- Partner with project teams to ensure vendors are approved before project work begins.
Manage Insurance Documentation
- Review Certificates of Insurance (COIs) to verify contract compliance.
- Track policy expirations and request updated documentation as needed.
- Communicate with vendors to resolve insurance deficiencies.
- Maintain organized insurance records for audits and project documentation.
Promote Compliance & Reduce Risk
- Help ensure vendors meet contractual, insurance, and regulatory requirements.
- Maintain accurate records to support internal and external audits.
- Assist in improving compliance processes and tracking systems.
Collaborate Across Teams
- Serve as the primary point of contact for vendors regarding compliance requirements.
- Work closely with project managers, procurement, accounting, and legal teams.
- Provide guidance to vendors on documentation and submission requirements.
What You'll Bring
- Associate's or Bachelor's degree in Business Administration, Legal Studies, Risk Management, or a related field (or equivalent experience).
- Two or more years of experience in contract administration, vendor management, insurance compliance, procurement, or a similar role.
- Working knowledge of Certificates of Insurance (COIs) and basic contract terminology preferred.
- Excellent organizational skills with exceptional attention to detail.
- Ability to prioritize multiple projects and meet deadlines.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook. Experience with contract or vendor management software is a plus.
Why Join T. Baker Smith?
At T. Baker Smith, you'll join a collaborative team that values integrity, accountability, and continuous improvement. Your work will directly support project success by helping protect the company, our clients, and our business partners through strong contract and compliance management.
If you're looking for an opportunity where your organization, communication, and problem-solving skills make a meaningful impact, we'd love to hear from you.
Apply today and help us build stronger partnerships from the ground up.
Experience comes in different forms; many skills are transferable – and passion goes a long way. Here at TBS, we are in the business of cultivating people, and you are set up to succeed if you identify strongly with these values / behaviors; Growth oriented, Trustworthy, Responsive, Works hard, smart, & safe, Builds a positive team & family spirit, and are Enthusiastic & energetic.
We also know that diversity of background and thought can enhance problem-solving and encourage more creative thinking, which is why we are dedicated to adding new perspectives to the team.
Our purpose is investing in people to enhance communities and that commitment has endured for over 100 years. We pride ourselves in doing this by recruiting, hiring, and retaining diverse, passionate, and forward-thinking talent. T. Baker Smith is an equal opportunity employer, and we are dedicated to providing an inclusive and diverse environment for all associates.
